How to share files via NextCloud?

How to share files via NextCloud?

Here we explain how to share files with others using your NextCloud account.


Nextcloud users can share files and folders. Possible targets are:

  • public links (all plans)
  • users (only available in the Dedicated Plan)
  • groups (only available in the Dedicated Plan)
  • circles (only available in the Dedicated Plan)
  • talk conversations (only available in the Dedicated Plan)
  • users or groups on federated Nextcloud servers (only available in the Dedicated Plan)


Internal shares with users and groups

(only available in the Dedicated Plan)

When sharing with users, groups, circles or members of a Talk conversation, rights for the files or folder contents are adjustable:


As a sharee, you can configure if you automatically want to accept all incoming shares and have them added to your root folder, or if you want to be asked each time if you want to accept or decline the share.


For adjusting the acceptance setting, go to Settings > Personal > Sharing:


Others with access

(only available in the Dedicated Plan)

In order to find out if a file or folder is accessible to others through sharing of a superior folder hierarchy level, click on Others with access in the sharing tab:


The list shows all users, groups, chats etc. that the current object has been given access to through sharing of a superior folder in the hierarchy:


Click on the three dots to:

  • see who initiated the share
  • see where the share was initiated (click to navigate to the folder, as far as you have access there)
  • unshare the initial share (only accessible for the share owner)
This information is only visible to the owner of a file/folder or sharees with resharing rights.

Federated Shares

Federation Sharing allows you to mount file shares from remote Nextcloud servers, in effect creating your own cloud of Nextclouds. You can create direct share links with users on other Nextcloud servers.

Creating a new Federation Share

Federation sharing is enabled by default for all of our NextCloud plans. Follow these steps to create a new share with other Nextcloud or ownCloud servers:

Go to your Files page and click the Share icon on the file or directory you want to share. In the sidebar enter the username and URL of the remote user in this form: <username>@<nc-server-url>. In this example, that is [email protected]:


The sharee is receiving a notification in their Nextcloud, allowing them to either accept or decline the incoming share:


Adding a public share to your Nextcloud

Nextcloud public link share pages offer an option to add that file or folder as a federated share into your own Nextcloud instance. Just enter your <username>@<nc-server-url> just like shown for outbound shares above:


Some parts of this guide is taken from the official NextCloud ( website.

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